Terms & Conditions

These Terms & Conditions ("Terms") govern access to and use of the Jobifilla platform, website, portals, and services (together, the "Platform") operated by Jobifilla, based in Florida, United States. By creating an account, subscribing, submitting a vacancy, or otherwise using the Platform, you agree to these Terms and to the Jobifilla Privacy Policy.

1. Definitions

"Jobifilla", "we", "us" and "our" refer to Jobifilla. "Candidate" means an individual who registers to seek employment opportunities through the Platform. "Employer" means an organization or its authorized representatives that registers to recruit, hire, or manage staff through the Platform. "Managed Client" means an employer whose vacancies are administered directly by Jobifilla. "Subscription" means any paid recurring plan for candidates, employers, or Jobifilla AI. "Content" means all text, documents, media, recordings, and data submitted to or generated through the Platform.

2. The Jobifilla Platform

Jobifilla operates a remote first recruitment platform, talent network, applicant tracking system, employer software service, HR outsourcing service, workforce administration service, and AI recruitment toolset. Jobifilla acts as an intermediary between candidates and employers. Jobifilla does not itself become the employer of a candidate placed with an employer unless a separate written engagement expressly states otherwise.

3. Candidate Accounts

Candidates must be at least 18 years of age and legally able to work in the roles for which they apply. You must provide accurate registration details and keep them current. You are responsible for all activity under your account and for maintaining the confidentiality of your credentials.

4. Paid Candidate Membership and Subscription Access

Registration is free. Access to detailed vacancy information and the ability to submit applications requires an active paid membership. Candidate memberships are offered as recurring monthly subscriptions in United States Dollars at the prices displayed on the Candidate Pricing page at the time of purchase. Each membership tier includes a fixed number of applications per subscription month. Unused applications do not roll over. When a membership lapses, previously submitted applications, messages, and profile data remain accessible, but locked vacancy details and new applications are unavailable until membership is renewed.

5. Recurring Billing, Renewals and Cancellation

Subscriptions renew automatically at the end of each billing period until cancelled. Payments are processed by our payment provider; Jobifilla does not store full card details. You may cancel at any time through your account or the payment provider's customer portal. Cancellation stops future renewals and access continues until the end of the paid period. Refunds are governed by the Refund Policy.

6. Application Limits and Candidate Responsibilities

Application allowances are enforced per subscription month. Candidates must submit only accurate, current, and truthful information in profiles, resumes, portfolios, application answers, and interviews. Misrepresentation of qualifications, experience, identity, or eligibility may result in rejection, account suspension, or termination and may be disclosed to affected employers.

7. Resume, Portfolio and Candidate Content

You retain ownership of your resume, portfolio, and other Content you submit. You grant Jobifilla a limited, non exclusive licence to store, process, display, and share that Content with Jobifilla staff and, subject to the confidentiality and disclosure rules below, with employers for the purpose of recruitment and workforce administration. You confirm you have the right to share any portfolio material, including client work, and that external links (for example Google Drive, YouTube, Vimeo, Behance, or a personal website) are yours to share.

8. Recruitment Opportunities, Screening and Interviews

Vacancies are published on behalf of employers or Managed Clients. Jobifilla may perform eligibility checks, resume screening, AI assisted assessment, human review, and interviews as part of a recruitment workflow. Screening outcomes and shortlisting decisions are made by Jobifilla and the employer at their discretion.

9. No Guaranteed Employment Outcome

Membership provides access to opportunities and application capacity. It does not guarantee an interview, shortlist, offer, or employment. Job offers, employment terms, and hiring decisions are made by the employer.

10. Employer Confidentiality and Confidential Vacancies

Many vacancies are published confidentially. The identity of the hiring organization is disclosed only when Jobifilla authorizes disclosure in accordance with the applicable client rule (for example after screening, after shortlist, before employer interview, after interview acceptance, or never). Candidates must not attempt to identify, contact, or bypass Jobifilla to reach a confidential employer, and must treat any disclosed employer identity as confidential to the recruitment process.

11. Employer Accounts and Verification

Employer accounts may be created by authorized representatives of a legitimate business. Jobifilla may verify business email, domain, website, registration details, and representative information and may approve, request more information from, or reject an employer account. Employer team members must access only their own organization's data.

12. Employer Subscriptions: Starter, Essential, Pro and Enterprise

Employer packages are recurring monthly subscriptions in United States Dollars at the prices displayed on the Employer Pricing page. Package entitlements (including vacancy limits, resume delivery, screening, shortlisting, managed employees, workforce administration, and included AI allowances) are described on the pricing page and in your account. Additional managed employee capacity is billed per employee per month. Enterprise arrangements are agreed under a separate written proposal or agreement.

13. Employer Responsibilities and Job Posting

Employers must post only genuine vacancies, provide lawful and non discriminatory requirements, comply with employment and data protection law in the relevant jurisdictions, and treat candidate data received through the Platform as confidential and for recruitment purposes only. New employer vacancies are reviewed by Jobifilla before publication.

14. Recruitment Services, Workforce and Payroll Administration

Under Essential, Pro, and Enterprise packages Jobifilla may provide screening, shortlisting, interview coordination, onboarding, HR administration, attendance and leave records, timesheets, employee records, and payroll administration records. Payroll administration is funded by the employer in advance according to issued invoices. Jobifilla's payroll service is a record keeping and administration service; Jobifilla does not act as a bank or licensed money transmitter unless a specific written agreement and integration says otherwise.

15. Jobifilla AI Subscriptions, Tools and Allowances

Jobifilla AI plans provide AI Job Writer, recruitment advertising generation, screening question generation, CV analysis, candidate matching, AI interviews, transcription, evaluation, and analytics, subject to the monthly allowances shown for each plan. Allowances reset each billing period and do not roll over. Additional CV analyses and AI interviews may be purchased as one time credits at the prices displayed. AI usage is metered when an analysis is actually performed.

16. AI Assisted Screening, Interviews and Human Review

AI outputs are decision support, not decisions. Jobifilla and employers retain the ability to review, override, and correct any AI generated result. AI evaluation focuses on job related evidence and does not use protected characteristics, appearance, or similar factors as scoring inputs. Recorded interviews are processed only after the candidate gives recording consent.

17. Data Processing and Interview Recordings

Personal data, resumes, portfolios, interview recordings, transcripts, and assessment data are processed in accordance with the Privacy Policy. Recordings and transcripts are stored privately and shared only with authorized Jobifilla staff and, where the workflow and disclosure rules permit, the relevant employer.

18. Intellectual Property

The Platform, its software, design, branding, and content created by Jobifilla are the property of Jobifilla. AI generated job descriptions and advertising created for an employer through Jobifilla AI may be used by that employer for its own recruitment. Candidates retain rights in their own portfolio work.

19. Prohibited Activity

You must not scrape or copy the Platform, attempt to access other users' data, circumvent access controls, submit malicious files, misrepresent identity, harass others, use the Platform for unlawful discrimination, or use candidate or employer information outside the recruitment purpose.

20. Platform Security, Suspension and Termination

We may suspend or terminate accounts that breach these Terms, present a security risk, fail verification, or engage in fraud or abuse. You may close your account at any time. Certain records may be retained after closure as described in the Privacy Policy.

21. Payments, Renewals and Refunds

All Jobifilla prices are quoted and charged in United States Dollars. Refunds are handled under the Refund Policy, which forms part of these Terms.

22. Service Availability

We aim for high availability but do not guarantee uninterrupted service. Maintenance, third party provider outages, or events outside our control may affect availability.

23. Confidential Information

Each party will keep the other party's confidential information (including confidential employer identities, candidate data, pricing, and contract terms) confidential and use it only for the purposes of the Platform and the applicable services.

24. Liability

To the fullest extent permitted by law, Jobifilla is not liable for indirect, incidental, special, or consequential losses, loss of profits, or loss of opportunity arising from use of the Platform, employer hiring decisions, candidate representations, or AI outputs. Jobifilla's aggregate liability in connection with the Platform is limited to the amounts you paid to Jobifilla in the twelve months before the event giving rise to the claim. Nothing in these Terms excludes liability that cannot be excluded by law.

25. Indemnification

Employers agree to indemnify Jobifilla against claims arising from their vacancies, hiring decisions, treatment of candidate data, or breach of these Terms. Candidates agree to indemnify Jobifilla against claims arising from false information or infringing portfolio content they submit.

26. Governing Law and Disputes

These Terms are governed by the laws of the State of Florida, United States, without regard to conflict of law rules. The parties will first attempt to resolve any dispute in good faith through Jobifilla support. Subject to any non waivable rights, disputes will be resolved in the courts located in Florida, United States.

27. Changes to these Terms

We may update these Terms from time to time. Material changes will be notified through the Platform or by email. Continued use after the effective date constitutes acceptance.

28. Contact

Questions about these Terms can be sent to info@jobifilla.com. Jobifilla, Florida, United States.